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Development & Administration Associate

Date Posted: 
Friday, January 26, 2018

 About the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for over 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people's lives, and to strengthen our state.
Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.
Position Overview
The NYIC Development & Administration Associate will work closely with the Development Department to provide support with grant management and tracking, online database maintenance, interdepartmental communication, and administrative tasks. The Associate will work closely with program staff to ensure accurate grant tracking and reporting, as well as reporting on contract deliverables. The associate will also provide administrative and technical support for the organization as needed. A successful candidate will have strong attention to detail. Familiarity with development work and  grants management is a strong advantage.
Key responsibilities
  • Track all incoming grants and grant-related correspondence
  • Coordinate grant deliverables -- deadlines, requirements, data, key components --  with program staff  
  • Facilitate coordination between Development and Program staff; compile, solicit and organize data for grant writing and reporting
  • Responsible for administrative support and tracking of RSVPs, pledges/payments for Annual Gala and other Development events
  • Maintain detailed records and files
  • Support activities and duties related to the Board and Junior Board, the Young Professionals Leadership Council
  • Compile and generate periodic financial and administrative reports related to grant audits and monitoring
  • Monitor and track information with external accountants and/or third party vendors
  • Provide assistance with grant management and coordination of re-grants to member organizations
  • Assist with drafting grant proposals, correspondence and communication as needed
  • Provide additional support for the NYIC administrative team as necessary
Qualifications sought:
  • At least 1-2 years of professional experience is preferred, office experience in a fast paced non-profit preferred, and experience handling sensitive information with discretion is an advantage
  • High level of attention to detail
  • Proficient with MS Office Suite and G-Suite tools; experience working with spreadsheets, databases and tracking systems
  • Ability to juggle multiple tasks while adhering to strict deadlines
  • Experience with [listservs, distribution lists, communication software, social media] and the ability to help provide organizational and technical support with communications-related tasks
  • Proficiency in Spanish, Arabic, Chinese, or another language is a plus
To Apply: Please send cover letter explaining why this position interests you and why you are the ideal candidate, resume and a brief writing sample to hr@nyic.org with the subject line: Development & Administration Associate.
No phone calls will be accepted about this position. Application deadline is February 23, 2018. The NYIC encourages applicants to submit their materials early as applications are reviewed on a rolling basis.


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